5 tips to thrive in a BYOA world

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Love it or hate it, users are bringing cloud based apps on phones, tablets and laptops to their workplaces every day.

Remember back when Internet banking took off, employees used to checking balances, paying bills, etc on their work PCs. These days they are doing a lot more than banking with a ton of apps on their work devices.

These apps cover areas as varied as social communications, task management, photo/content editing, news, media, travel, games, sports, and so on. Cloud apps are utilised by corporate users at work time to be efficient with their day to day transactions.

These days, Most mobile device users have data plans they can utilise with whatever apps they have whenever and where ever, regardless of the actual network they are connected to. Even if they are on a company provided device and network, they will continue using their favourite apps. 4G data connections are fast enough and they don’t cost a fortune.

BYOA is the new norm and is now part of the popular work style. So, CIOs need to embrace BYOA to continue providing an effective technology environment to enhance user productivity.

But, Leaving things in the hands of knowledge workers is not an effective corporate strategy.

So, how do you thrive in this brave new world?

1. Accept the reality

Change is hard when you have to give up any level of control. This is the major concern for IT control towers. When it comes to users, applications cannot be absolutely controlled by anyone else anymore. Those days of a rigid standard operating environment are over.

Very rigid Controlling of computer users always end up giving rise to rogue application usage anyway. The best way to combat this problem is to accept the reality and work with it.

Once you accept the situation you are in, you become more open to finding creative ideas to combat the issues. Ensure your team is also onboard with this change of heart.

2. Setup an Apps registry

Allow users to enter and list their popular apps. Make sure you capture data as to why they like using them. This is the only way to know what apps are actually used by the user population. Not all apps can be detected by technology.

Periodically and Proactively survey your users. Frequently communicate the results of the survey and ensure their top 20 apps are tested and allowed in the network.

3. Setup a management layer

Ensure all devices have a management layer once they enter the corporate network. There are good choices for mobile device management systems in the market, so get one.

Ensure the relevant policies around using applications are understood by users and strictly enforced using technology. Anti-virus and Data Privacy are the top priorities here.

Auto Provisioning of corporate apps and remote wipe capabilities are great to have.

4. Monitor Apps usage

Ensure the apps usage is monitored so that your users are in compliant for licensing requirements. Ensure business editions of cloud apps are used where possible.

Patching and updating apps to latest versions is also a must.

The reason users love cloud apps is the freedom they have to pick and choose and to change their minds half way thorough. There will be new apps popping up and existing apps disappearing all the time.

Changes to mobile operating systems and new device releases do affect the Apps ecosystem. So, keep an ear out for these announcements.

Apps that drop out of popular usage needs to be migrated carefully to the next popular app. This is a dreaded challenge but cannot be ignored.

5. Give users a better way

Allow users to build their own applications. This is actually possible using platforms such as K2. Use the integration capabilities available across the popular cloud solutions to make these apps more appealing. You have full control over the platform and this is one way to give some and take some back.

Building apps and delivering unique capabilities that enhance productivity on the devices your users want to use is still a key responsibility of IT. This can be done in partnership with users and tech experts. Seek out and invest in these platforms.

jEyLaBs is a K2 specialist and we help organisations build and deploy better applications on modern platforms. Contact us at empower@jeylabs.com.au for further information.

Succeeding with BYOA

jEyLaBs Accounts Payable Dashboard

In the Enterprise, Accounts payable processes typically involve a lot of time-consuming tasks. These are mostly manual and involve cross-checking many things. Supplier details, Purchase order details, Invoice details are just a few of the pieces. Running an efficient AP department impacts cash flow.

jEyLaBs Capture Enabled Workflow for Accounts Payable Dashboard is designed to streamline these AP business processes.

jEyLaBs-AP-Dashboard

The AP Dashboard is built as a highly configurable solution. It provides a central place to securely view and manage incoming Invoices.

You can utilise mobile devices to view in-depth reports and make decisions on the go.

You can increase efficiency and reduce on-going costs by minimising errors and delays.

This is achieved by:

  • Capturing documents (scans, email, electronic documents)
  • Processing documents into business-ready data through complex OCR automation
  • Bringing data into highly optimised business process workflow for validation and approval
  • Exporting approved data to finance systems

Our solution is built upon world-leading technology platforms in ABBYY and K2.

ABBYY fulfils the data capture and document processing into business-ready data.

K2 utilises the business-ready data to execute the critical business workflows required by an AP solution. Read More

Why PowerToolz ?

PowerToolz for K2 is a purpose built productivity tool for K2 users.

It is developed for the use of K2 administrators, Process Owners, Business managers, Application users, IT Support Staff, Developers, Testers and Consultants.

PowerToolz provides deep insights into K2 applications, their composition, behaviour and the environment they reside on.

You can administer & support your K2 environment and K2 applications very efficiently using PowerToolz.

PowerToolz has a rich set of features designed specifically for the various K2 user groups and their unique needs in mind.

Read More

Book your PowerToolz Training

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jEyLaBs PowerToolz for K2 has been used by many customers around the world for efficient testing, administration and management of K2 applications. The current version of PowerToolz is 3.5 and it includes mobile apps, Visual Studio plug-in, Scheduler, Test planning and many rich reports.

Our PowerToolz training course enables participants with hands-on knowledge of the PowerToolz for K2 product. This Course arms you with the knowledge on how the tool helps to automate many aspects of K2 such as testing, administration and management.

PowerToolz training course focuses heavily on how PowerToolz integrates with the K2 environment to deliver efficient automated testing.

The training is portioned into five sessions with corresponding practical self assessments to ensure a comprehensive understanding of the material covered in each session.

This is an online course delivered by our PowerToolz consultants. At the start of each session, time is allocated to provide participants to ask questions and fortify their knowledge. Both development and managerial staff are welcome to participate and contribute to the sessions. Our trainers cater for staff with various levels of technical knowledge and experience.

The course also covers functional and administration features of PowerToolz in detail. It is delivered as 5 sessions and you can pick and choose the sessions. See the details below and email us at powertoolz@jeylabs.com.au to book your Training.

PowerToolz Course Session Details

PowerToolz Course Session Details

What are you leaving on the plate?

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While partying and enjoying the end of year holiday period, please think about what you may leave on the plate.

What are you wasting, if anything? 

Learn more about how to reduce food waste this holiday period.

Who would you trust to preserve our history?

Man is brilliant when it comes to creation. Man often acts as the creation of his imaginations, is to be built by the destruction of others.

Man has done this many thousand times already. There are examples in history to back up my claim, sadly this also include Man’s Destruction of history itself.

Following the recent destruction of ancient temples, UN is sending boots to protect heritage listed sites. Italy’s proposal to protect sites at risk of destruction is great but can soldiers guarantee the protection and preservation of our history?

Given the way of our lives, the escalation of natural and man made disasters and the technological advancements on our beautiful blue planet, the world is not going to be same by any chance.

The change is only happening at an accelerating pace. So, It is very important for the organisations and bodies that are mandated to identify, collect, record and preserve our history to act accordingly. Read More

PowerToolz 3.3 and its Process Intelligence future

We have just released PowerToolz 3.3 with support for K2 4.6.11.

Check PowerToolz at http://powertoolz.com.au

A new feature is introduced to make importing of test data easy. You can now use excel spreadsheets as input for SmartObject Test plans.

If you have datasets that you want to push through test cases, you can now easily import them from excel into PowerToolz.

This release of PowerToolz also implements some additional managed rules. Read More

Windows 10 and VS2015 support in K2

K2 release 4.6.11 is available and Visual Studio 2015 support and Windows 10 support are included in this release.

This release contains updates to the K2 platform: K2 blackpearl 4.6.11, K2 smartforms 4.6.11, K2 smartforms Control Pack 4.6.11, K2 for SharePoint 4.6.11, K2 Language Pack 4.6.11 (Preview) and K2 connect 4.6.11

Check out the new wizards to create dynamic item references and loop through them using the “For Each” wizard. 

There’s a new Report to help you manage your K2 environment user licenses as well.

Enhancements have been made to the K2 Designer and to the file and image attachment controls.

Check out the K2 4.6.11 Release Notes (KB000860) and download the binaries from K2 customer portal.

What more could a Windows Service bring to our PowerToolz for K2?

We have recently released a new component to the PowerToolz platform.

It is the PowerToolz Windows Service.

The automation engine that executes power scripts can now run as a background service on a machine of your choice.

It connects to a K2 environment and provides you the ability to automate K2 in new and exciting ways.

We are imagining very interesting user experiences for K2 with the PowerToolz platform. Read More

Is “VA Mode” the missing magic in SaaS Platforms?

One of the biggest shifts in business operations we are witnessing is the increasing use of Virtual Assistants.

Many Australian small businesses use VAs to accomplish more things daily to improve their operations.

Over worked business owners see this as a way to improve their work life balance.

In this post I discuss the need for SaaS solutions to support a VA Mode. Read More

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