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Should you be using File Shares?

Should you be using File Shares? Are you still saving files to that H:\ drive? Is that file share still running on servers locally at work?

Data centres and branch offices used to run a lot of file servers as the primary network function. Most information workers used to create and save files to shared drives or email them back and forth to collaborate with others. Popular office software suites were all about creating and sharing files via shared folders.

Over time, file shares moved to Document management systems and collaborative solutions like SharePoint.
These Enterprise systems however didn’t wipeout file servers. They are still kicking around and serve a purpose. We encounter them all the time at client environments.

If the tool is right for the job then nothing wrong with using it. However, time to time, it is important to evaluate whether there are better tools around for the job.

Unless you are sharing massively large files and only within people at your office and you all work 9 to 5 at your desks there is no point in running file servers in-house.

The running cost of theses machines, software, backup and people that look after these is not justifiable when you look at using cloud storage options for the same.

Advance use scenarios of commenting, workflows, version controls and mobile use are all very easy with modern cloud storage.
You can so get pretty good security options with encryption and fine grain control.

If you are working on huge files then pushing and pulling these files up and down from a central location that is far is a problem.

But, features aside, cost of cloud storage is very attractive compared to locally run servers. So, how could you get the benefit of both worlds?

This is where a local cache is going to be handy. Using a hybrid setup of cloud driven storage with a local cache is a much better solution.

Time for a check up? Let us know and we will be able to assess your setup and assist you with a migration plan as required. Connect with is via empower@jeylabs.com.au

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