Why should you Automate your Accounts Payable?

We were at the Melbourne #Office365 Saturday presenting our Accounts Payable solution using  #K2 #Abby and #PowerBI. Check out this short video we made covering that presentation.

Highlights:

1. The Australian economy, although not huge compared to many western nations, is made up of complex supply chains.

2. SMB sector is a core part of This supply chain and does not have proper systems put in place to optimise their Accounts payable processes.

3. Many organisations are surprisingly still dealing with invoices that are paper based or in image/PDF format.

4. Validation and approvals usually take a long time and impacts the flow of cash within the entire supply chain.

5. Using PowerBI we were able to visualise this and provide insights into this supply chain.

6. jEyLaBs has a solution that uses K2 and Abby, integrated with Office365 to provide an effective solution to Automate your Accounts Payable processes.


Read more at https://jEyLaBs.com/AP

 

Are you lending your users a helping hand?

Productivity Apps that are available to business users will increase in number as your organisation grow.

The creation and maintenance rate of effective documentation for each app is a stark contrast to this.

Actually, It is very time consuming to document business processes to a high standard.

It is inevitable that development activities will become the focal point of a project, rather than documentation to meet the business demands.

Ask any software developer, They don’t think about documentation much perhaps until the last day.

At times, token user documentation will be hurriedly put together. It is often difficult for users to consume, but from the project perspective it will tick the user documentation check box.

c5b6c71bdcc7a0fbcda39169ad6926bb

But is this really a big deal? If a helpdesk Read More

5 Tips to Accelerating Success with K2 Projects

5 Tips to Accelerate K2 Project Success

At jEyLaBs, our daily routine mainly involves project delivery. We work on projects that apply technology such as K2 to solve serious business problems. This typically involves building apps to remove business process bottlenecks, reduce paper use, provide new ways to conduct business transactions and support executives to make precise business decisions.

Our projects have no choice but to succeed and increasingly the pressure is on us to help our customers succeed fast.

We have employed various techniques to help our K2 project delivery and perfected them over time. We dropped some outdated practices, we tuned many of the traditional software engineering practices to suit our needs and also created some drastically different ways of doing things.

I am very excited to share the following tips with you from our K2 project delivery play book. I am sure these will help your projects succeed.

Tip 1: Consistently apply an Agile approach

Agile is a given. But, of all the organisations employing an agile approach IT project delivery, only a small percentage actually do it right and do it consistently. Read More

Do you want to Possess the 3 Secret Powers of an Integrated Business?

“Integration” is an overloaded and overused word in Tech. It is easy to ignore its potential when we use it in conversations as a throwaway term.

Integration of people, process and tools are the core of any business. IT aids by implementing this Integration.

In the spectrum of the possibilities of System Integration that is available to businesses, most people tend to sit on the different ends of it and call their implementation as the holy grail.

I have seen people with 27 cloud-based systems, all integrated through APIs and using a variety of hacks. I have seen monolithic ERP systems that do most of everything a business need. I have even spoken to business owners where their EAs do all the “Integration work” manually every day. I have worked with organizations that run on dynamic business application platforms.

While I have my preferences, lucky for you, I have chosen not to preach my practice of Integration in this post. Rather, I want to explore the Secret Powers an effective business integration can bring out so that you can dominate your market. At a high level, I see three sets of Secret Powers.

Secret Power 1 : The All Knowing 

Integration of two seemingly disparate business activities can provide unseen insights when they are put together in a way that makes sense for your business. Read More

PowerToolz 3.6.9 is out


We added a new “favourites” feature to PowerToolz in this update. As a user you can add your favourite K2 objects to the favourite dropdown and access them vey quickly.
PowerToolz email notifications can now use our sendgrid service. This allows for a fall back when your own SMTP service is not available.

5 tips to thrive in a BYOA world

IMG_0962-0

Love it or hate it, users are bringing cloud based apps on phones, tablets and laptops to their workplaces every day.

Remember back when Internet banking took off, employees used to checking balances, paying bills, etc on their work PCs. These days they are doing a lot more than banking with a ton of apps on their work devices.

These apps cover areas as varied as social communications, task management, photo/content editing, news, media, travel, games, sports, and so on. Cloud apps are utilised by corporate users at work time to be efficient with their day to day transactions.

These days, Most mobile device users have data plans they can utilise with whatever apps they have whenever and where ever, regardless of the actual network they are connected to. Even if they are on a company provided device and network, they will continue using their favourite apps. 4G data connections are fast enough and they don’t cost a fortune.

BYOA is the new norm and is now part of the popular work style. So, CIOs need to embrace BYOA to continue providing an effective technology environment to enhance user productivity.

But, Leaving things in the hands of knowledge workers is not an effective corporate strategy.

So, how do you thrive in this brave new world? Read More

How well do you Execute?

Failing to Plan is Planning to Fail. I am sure you heard this before. Planning is essential to anything. Unfortunately for me, I see way too many people worry so much about a fool proof plan that, they never get even to make a start.

Apparently, 99% of people die before they finally decide to be truly successful. It is sad.

In today’s world,  anyone can become successful as long as they have the mindset required. With the phone in your hands and access to the internet, many miracles have been made.

ExecuteBuilding a Business is never easy or trivial. You will face difficulty at every corner. My mentors helped me through my tough times in Business. I am lucky to have a great supporting network of family and friends. That helped me survive the dark days. After some seven years of entrepreneurship, I can tell you this; planning is required, but the execution is critical over everything else.

The plan is needed to get the execution right. But, you have to execute properly. No matter how good your plan may look, the reality will be different. You will still have to think on your feet and make a few more plans as you progress.

When I founded jEyLaBs, I had a perfect plan. It was in my head. It had 3 points. They were:

  1. Survive
  2. Thrive
  3. Dominate

In the early days, All I focused was on Execution. I made sure my customers are satisfied, my employees are happy, and I kept my promises. I paid everyone else first. I was so determined to succeed that failure is not an option for me.

My rear view mirror tells me all the mistakes I made. There are many lessons I earned through tears, sweat, blood and over few million dollars.

I have no doubt that I will be making more mistakes in the years to come. I am not afraid of it. But, I promised myself that I would never repeat them. I will learn from them and make me a better CEO from every good and bad decision I make.

Making decisions is the Key responsibility of a leader. When things go wrong, you ought to be there to take the heat.

My investors tell me where I need to focus so that they can get the best ROI. My customers tell me where I should focus so that they can be served well by my teams. My team of hardworking, smart engineers tell me where I should invest so that our organisation is equipped to take on the projects needing our difference. My business partners tell me how I can make them successful. My wife tells me I should take a vacation. Still, I am the guy to make that call. I have to balance the needs of everyone and execute what matters the most.

Great leaders take the time to talk to their stakeholders. Great leaders listen to them intensively. Great leaders make the decisions that count and ensures they get executed well.

So, once you have the will to do what needs to be done, How do you execute it well?

You need to systemise the execution. How you execute must become consistent. It has to yield quality outcomes. It has to be efficient. You have to be held accountable, and the system should provide a mechanism measure, monitor, track progress and more importantly fix issues that will inevitably arise. Finally, the whole process has to be fun.

I make a living by helping people systemise, optimise and monetize business processes. I understand how important automation, integration and modernisation are to any business. Most of our clients engage us through word of mouth. They have heard the legends of our K2 gods. They came to us when everything else failed. They plead us to migrate them out of their misery. These are people with Migraines. We have an obligation to help these organisations. They need their businesses transformed. So, We have to execute right. There is no room for error.

So, I guess, excellence in execution is in our blood. Make no mistake; We had our fair share of failures too. Brain surgeries don’t always go as planned.

Systemising your operations starts with a commitment to see it through. A passion for automation is a prerequisite. A clear understanding of the benefits is necessary. When the leaders understand why they have to systemise, where they are not going to focus and act then the rest plays out perfectly.

Knowing your priorities, balancing the changing needs and keeping people engaged demands the leaders have a different kind of mindset from the rest of the mobs.

Leaders are special people. Great leaders have an obsession that is managed well by themselves. To execute excellently, you need to be an insider and an outsider at the same time. This is not for everyone. But everyone can have access to this way of execution.

You need to Build your operations into a system that implements this thinking. Your system should integrate well with other things. Your system doesn’t have to be singular. It just has to integrate with all the different parts of your operations tightly.

Your system must have your business’s core values, principles and rules built into it. Your business processes should reflect your values. These have to be automated so that you are not relying on people’s interpretation.

jEyLaBs is a team of Business Technology Consultants. We systemize, optimise and help you monetize your business processes.Want to know more, contact us for a consultation. Send me a note to optimise@jeylabs.com and start executing today.

jEyLaBs Trip to Seattle and the K2 Advisory Board

During the week of the 13th June, jEyLaBs attended the K2 Advisory Board meeting in Seattle, Washington. Two representatives, Gary Sasse and M Nada, shared jEyLaBs’ experiences with K2 and fellow K2 users.

The event started with K2 CEO Adriaan Van Wyk talking on where K2 is heading as a platform. We were shown latest data on how traditional IT centric approaches to creating solutions are no longer scalable and how quickly business users are starting to solve their own problems.

Along with some pretty in depth training sessions, we were exposed to the forthcoming release of K2 4.7. At this stage, we cannot say too much about it, except, what a huge leap forward. Intuitive UIs and a platform built on HTML5 will allow the most rapid ever K2 app development we’ve witnessed. Read More

PowerToolz 3.6.8 is out 

PowerToolz has ben updated to include some new features to accelerate testing across SmartForms, Workflows and SmartObjects.

New features provided with PowerToolz 3.6.8 include:

Data Randomisation

Method execution re-order

Randomisation Functions

Double Click to update method data

Improved User Interface for SmartForms and SmartObjects testing.

PowerToolz provides deep insights into your K2 applications, their composition, behaviour and environment.

You can Download a FREE evaluation copy of PowerToolz or Register for a PowerToolz for K2 webinar now.

For more information on PowerToolz for K2, visit http://powertoolz.com.au

Are you Ready for K2 4.7 ?

Are you Getting ready for the next K2 release? K2 has announced the next release will be called 4.7 and it will be coming out soon.

With K2 4.7, the upgrade mandates a consolidated K2 database. We blogged about this a while ago.

As per policy, the support for K2 4.5 will cease once K2 4.7 is out. So, it is important you upgrade.

K2 4.7 is a going to be an exciting release. The following are our favourite items making it worth upgrading:

1. SmartForms Application Lifecycle Management improvements, including the ability to identify and address any dependency issues in the designer Read More

Follow

Get every new post delivered to your Inbox.

Join 1,287 other followers